IOE EPrints

Repository Policies

Metadata Policy

for information describing items in the repository
  1. Anyone may access the metadata free of charge.
  2. The metadata may be re-used in any medium without prior permission for not-for-profit purposes

Data Policy

for full-text and other full data items
  1. Access to some or all full items is controlled.
  2. Copies of full items generally can be:
    • reproduced, displayed or performed, given to third parties, and stored in a database in any format or medium
    • for personal research or study, educational, or not-for-profit purposes without prior permission or charge.
    provided:
    • the authors, title and full bibliographic details are given
    • a hyperlink and/or URL are given for the original metadata page
    • the original copyright statement is given
    • the content is not changed in any way
  3. Full items must not be harvested by robots except transiently for full-text indexing or citation analysis
  4. Full items must not be sold commercially in any format or medium without formal permission of the copyright holders.
  5. Some full items are individually tagged with different rights permissions and conditions.
  6. This repository is not the publisher; it is merely the online archive.
  7. Mention of IOE EPrints is appreciated but not mandatory.

Content Policy

for types of document & data set held
  1. This is an institutional or departmental repository.
  2. Subject Specialities:
    • Social Sciences General
    • Education
    • Management and Planning
    • Psychology
  3. IOE EPrints is restricted to:
    • Journal articles
    • Bibliographic references
    • Conference and workshop papers
    • Theses and dissertations
    • Unpublished reports and working papers
    • Books, chapters and sections
    • Multimedia and audio-visual materials
  4. Deposited items may include:
    • accepted versions (author's final peer-reviewed drafts)
    • published versions (publisher-created files)
  5. Items are individually tagged with their publication status.
  6. Principal Languages: English

Submission Policy

concerning depositors, quality & copyright
  1. Items may only be deposited by academic staff, and employees of the institution, or their delegated agents.
  2. Authors may only submit their own work for archiving.
  3. Eligible depositors must deposit full texts of all their publications, although they may delay making them publicly visible to comply with publishers' embargos.
  4. The administrator only vets items for the eligibility of authors/depositors
  5. The validity and authenticity of the content of submissions is the sole responsibility of the depositor.
  6. Items can be deposited at any time, but will not be made publicly visible until any publishers' or funders' embargo period has expired.
  7. Any copyright violations are entirely the responsibility of the authors/depositors.
  8. If IOE EPrints receives proof of copyright violation, the relevant item will be removed immediately.

Preservation Policy

  1. Items will be retained indefinitely.
  2. IOE EPrints will try to ensure continued readability and accessibility.
    • Items will be migrated to new file formats where necessary.
    • It may not be possible to guarantee the readability of some unusual file formats.
  3. IOE EPrints regularly backs up its files according to current best practice.
  4. The original bit stream is retained for all items, in addition to any upgraded formats.
  5. Items may not normally be removed from IOE EPrints.
  6. Acceptable reasons for withdrawal include:
    • Journal publishers' rules
    • Proven copyright violation or plagiarism
    • Legal requirements and proven violations
    • National Security
    • Falsified research
  7. Withdrawn items are not deleted per se, but are removed from public view.
  8. Withdrawn items' identifiers/URLs are retained indefinitely.
  9. URLs will continue to point to 'tombstone' citations, to avoid broken links and to retain item histories, with:
    • a link to a replacement version, where available
    • a note explaining the reasons for withdrawal
  10. The metadata of withdrawn items will not be searchable.
  11. Changes to deposited items are not permitted.
  12. Errata and corrigenda lists may be included with the original record if required.
  13. If necessary, an updated version may be deposited.
    • The earlier version may be withdrawn from public view.
    • The item's persistent URL will always link to the latest version.
  14. In the event of IOE EPrints being closed down, the database will be transferred to another appropriate archive.